Last Updated: June 1, 2026
Gathering Ground (“Us”, “We”) at 2237 2nd Ave, Unit 130, Whitehorse, Yukon (“Our Space”) and the paid renter of Our Space (“You”), collectively agree to the following:
1. Number of People
1.1 We give you the right to invite a maximum of 30 people (“Guests”) and use Our Space. We want to make sure everyone is safe, and You follow safety regulations that the law, building and community uphold.
1.2 We give You the right for up to 10 additional people to work at or provide services for your Event (“Staff”).
1.3 Your Guests are only allowed inside during the explicit window of time you purchased (“Event”, “Event Time”).
2. Specific Event
2.1 You can only use Our Space for the Event you specified at the moment of purchase and any changes to the Event, including type, must be emailed to Us with at least 5 business days for Us to decide and then collectively update our agreement with You.
3. Setup, takedown, & deliveries
3.1 You, and your Staff, can access Our Space depending on the length of your event (“Access Time”). There can’t be access outside this time, and if you need more time, you must email Us with at least 5 business days for Us to decide and then collectively update our agreement with You.
3.1.1 For 1 Hour and 4 Hour Events, You and your Staff can access Our Space 30 minutes before and stay 30 minutes after your Event.
3.1.2 For Full Day Event, You and your Staff can access Our Space between 8am-11pm on the day of your Event.
3.2 Deliveries, vendor setups, tear down, loading and unloading, cleaning, can only be scheduled during Your Access Time.
3.3 Any time in Our Space later than your agreed Access Time, we will bill that time at a rate of $40 per hour.
3.4 You, and your Staff, will not interfere with other Events or others Access Times on the same day in Our Space.
3.5 You will put everything back as close to the way you found it as possible. You will remove everything You, your Guests, or Staff brought into Our Space.
4. Cancellation and Refunds
4.1 In the result You decide to cancel your event, email us more than 5 business days before the Event. We will refund 50% of your original purchase.
4.2 We cannot accept cancellation notices less than 5 business days and no refunds will be given.
5. Damage
5.1 Don’t break, or ruin, anything. You, your decorations, your Guests, and your Staff will not tear, chip, scrape, scratch or otherwise damage Our Space in any way.
5.2 We reserve the right to double check, and ask You to stick around to check with Us after your Event.
5.3 Should there actually be any damage, You are financially responsible for the repair. We’ll send you an itemized invoice of repairs, and expect payment.
5.4 Should the damages and cost of repair be more than what You were charged to use Our Space, we also reserve the right to include in our itemized invoice, charges for our time and resources to coordinate the repairs.
6. Be kind, respectful, and courteous
6.1 You ensure You, your Guests, your Staff don’t do anything illegal. Such as:
- No smoking
- No illegal substances
- No weapons or firearms
- Don’t steal anything from Our Space
6.2 You ensure You, your Guests, your Staff don’t break any bylaws. Such as:
- No fireworks or explosives
- Respecting noise ordinance
- No alcohol without proper licensing
6.3 You are financially responsible for any city infractions using your Access Time to Our Space.
7. Alcohol, Catering, Permits, Licencing
7.1 You are responsible to ensure you have all the proper licensing and insurance for You, your Event, your Guests, and Staff during Your Access Time in Our Space.
7.2 Email us copies of the licenses and permits you obtain prior to your Access Time or we reserve the right to cancel your event without any refund.
8. You are responsible
8.1 You agree that You are fully responsible for You, your Guests, your Staff and everything that happens in Our Space relating to your Event. You also agree that We have no responsibility to You, your Guests, your Event or your Staff.
8.2 You are responsible to ensure you have the proper Commercial General Liability (CGL) insurance (or Special Event Liability Insurance, including Host Liquor Liability cover if alcohol is served) with a limit no less than $2,000,000 per occurrence. We must be on that insurance policy as an “Additional Insured”. Email us copies of insurance or we reserve the right to cancel your event without any refund.
9. Force Majeure
With Covid still fresh in our minds, we understand that something big could derail your event. While we’ve included more laymen language, this one we feel both parties need to agree to the following:
9.1 Neither Party shall be held liable or responsible for any delay or failure in performing its obligations under this Agreement if such failure or delay is caused by an event of Force Majeure. For the purposes of this contract, a “Force Majeure” event includes, but is not limited to: acts of God, extreme sub-arctic weather conditions or blizzards blocking municipal access, territorial wildfire threats, highway closures preventing travel into Whitehorse, sudden infrastructure failure, government-mandated emergency declarations, public health pandemics, strikes, riots, or any other critical incident beyond the reasonable control of the affected Party. In the event of cancellation due to a verified Force Majeure event, all paid fees, including deposits, shall be refunded to You, and neither Party shall have further financial claim or remedy against the other.
10. Disputes, Governing Law, and other Legal Provisions
10.1 This agreement is governed by the laws of the Yukon Territory and federal laws of Canada.
10.2 Should either of us want litigation, this agreement is in the exclusive jurisdiction of the Yukon Territory located in the City of Whitehorse.
10.3 The document contains the entire agreement between You and Us. It supersedes any prior discussed, inferred or written understandings, agreements, or promotional representations.
10.4 Both parties need written and signed updates if there are any modifications, amendments, alterations or waivers to any part of this agreement.
10.5. If any specific clause or phrase or section in this Agreement is held by court in our agreed jurisdiction to be invalid, illegal or unenforceable, the rest of this agreement is still in full force and effect.